Attendance Reporting and Grading

Delaware Tech's Attendance Expectations for Students

Class attendance is directly linked to success in the course.  Therefore, students are expected to attend all class sessions. At Delaware Tech attendance is defined as:

  • Physically attending an on-campus course. 
  • Engaging in an academic activity in a distance education course. 

Excused Absences

In the event physical attendance is not possible, attendance may also be fulfilled by contacting the instructor in advance of the missed class and submitting missed work and/or other academic assignments as defined by the instructor. 

Excessive Unexcused Absences

Student does not notify the instructor when missing class and/or does not complete make-up work/assignments as directed by the instructor.

  Attendance in a Course  
  The following are examples of active engagement in online/classroom courses:     The following are NOT considered active engagement in online/classroom courses:  
  Submitting an academic assignment     Simply notifying the instructor that the student is not able to participate  
  Taking an exam, completing an interactive tutorial, or participating in computer-assisted instruction     Logging on to the learning management system or a tutorial (such as MyLabsPlus) without active participation on a task does not demonstrate attendance  
  Participating in an online/classroom discussion about academic matters     Completing icebreaker/introduction, getting to know you, or course orientation activity  

Female student with backpack

Learn how to use the D2L Attendance tool

The Attendance tool in D2L enables you to proactively monitor student attendance. While attendance should never be tied to a grade or used punitively, it can be an important indicator to monitor. The use of this tool is not mandatory; rather, instructors are encouraged to use it as a way to track attendance and communicate concerns with students.

Click the link below to open the D2L Instructor Training course. Once there, navigate to Level 4 – Managing Your D2L Class, then select module 4.3 Attendance. The estimated time to complete the training is 15 minutes. Please note that you must be logged in to the MyDTCC portal to use the link below.

Reporting Students Who Never Attend

Per federal regulations, colleges are required to identify students who do not attend a course. As an instructor at Delaware Tech, you are required to report students who NEVER ATTENDED. This is a mandatory responsibility of all faculty; failure to report these students will result in disciplinary action.

Delaware Tech’s policy on students who never attend:

Students who do NOT ATTEND must be reported through the Student Information System (SIS).

  Non-Attendance Schedule  
  Attendance Must be Established Within:     Length of Course  
  First two weeks     15 Week courses  
  First week     4-15 week courses  
  First day     Course 2 weeks or less  

ATTENDANCE IS DEFINED AS THE FOLLOWING:

  • Physically attending class
  • Submitting an academic assignment
  • Taking an exam, completing an interactive tutorial, or participating in computer-assisted instruction
  •  Attending a study group that is assigned for the course
  •  Participating in an online discussion about academic matters
  •  Submitting a make-up assignment/activity as a result of notifying the instructor that the student was unable to attend class

two students studying

THE FOLLOWING DO NOT COUNT AS ATTENDANCE:

  1. Simply notifying the instructor that the student is not able to able to attend does NOT qualify as attending.
  2. Logging on to the learning management system or a tutorial (such as MyLabsPlus) without active participation does not demonstrate attendance.

After the student is reported, the student will be withdrawn and no longer have access to the course in D2L. This withdrawal will not affect the student’s GPA, but because the student took a seat in the course, the student is financially responsible for tuition and fees.

Students who are reported cannot be reinstated. In extenuating circumstances, they can re-add the course with permission from the instructor, department chair, and dean. An ADD FORM must be signed and submitted.

If you have never used “Attendance Tracking” in the SIS, reported a student as “Never Attended” by error, or need to allow a student back into class you can either download the “Using Tracking Students Never Attended” instructions or watch the “Using Never Attended Video Training” to learn how to use “Attendance Tracking” and/or remedy these issues. Please select one of the two options below. Please note that there is an additional video included with the video training to show how to track attendance in courses with lab and/or clinical situations.

Grading Students Who Fail Due to Poor Attendance

male with mustache

Per federal regulations, colleges are required to identify students who fail their courses due to poor attendance. At Delaware Tech, students who fail due to poor attendance are UNOFFICIALLY WITHDRAWN (U/ UE GRADE). As an instructor at Delaware Tech, you are required to report students who UNOFFICIALLY WITHDRAW. This is a mandatory responsibility of all faculty; failure to report these students will result in disciplinary action. 

Attendance is critical to student success. Instructors are expected to proactively monitor student attendance and communicate with students who have poor attendance. There is an attendance tool in D2L to help instructors monitor attendance and communicate with students. 

At the end of the semester, students who have not met course objectives due to poor attendance, must be assigned a grade of U/UE.

For each student who does not pass the class, consider whether they failed because they did not meet the measurable objectives or because they had poor attendance.