No Shows, LDAs, and Progress Reports
Why do we need reporting?
The purpose of the No Show (NS) and Last Day of Attendance (LDA) reports are to comply with Federal guidelines by reporting any student who has either NEVER ATTENDED or has STOPPED ATTENDING CLASS.
Interim Progress Reports (IPRs), although not federally mandated, are an important part of our student success initiatives. The purpose of this process is to notify the students of their academic progress and encourage them to take appropriate action to improve if needed, before the “W” period ends. Having this will allow the students to make academic decisions based on their progress in each course.
How to Submit Reports
Expand the steps below for complete instructions on how to complete NS, LDA, and IPR reports. Alternatively, download printable instructions.
11. Begin assigning data to the LDA roster by entering the DATE OF LAST ATTENDANCE of all sudents who began attending but have STOPPED ATTENDING as of the date you are processing the LDA roster, even if they have officially withdrawn ("O" or "W"). Please enter the date (MM/DD/YYY) under the header entitled "Last Attend Date." If you previously reported a student as a “No Show” and have since readmitted the student back into class, a CLASS REINSTATEMENT FORM must be completed and submitted to the Registrar’s office to officially reinstate the student and to remove the “No Show” indicator on the student’s record. Failure to submit a class reinstatement form will result in the student receiving a grade of “U” in the course. Students may not be reinstated after the term has ended. 0 (zero, not the letter “O”) under the entitle “Attended Hours."
12. When you have completed assigning the necessary LDA dates, you will need to enter the Interim Progress Report codes: Rule 1: If you already entered a "0" (Zero) in the "Attended Hours" field during this or a previous reporting period, leave the field as is. For each student already set with "Attend Hours" at "0" (Zero), no further action is required. Rule 2: For all other "Active" students, you will enter one of the following codes, listed below, in the "Attend Hours" field to denote their academic progress. Code entered into "Attended Hours" field; Comment seen by student in interim progress email. If you do not enter a proper code, the comment section on the email the student receives will read as follows: "Not Reported." Open the drop down menu for Code Descriptions
|82||Non-Satisfactory – Academic|
|84||Non-Satisfactory – Attendance|
|86||Non-Satisfactory – Academic and Attendance|