Distance Education Course Approval Proposal, Development & Review Process

All new distance education courses must be approved using the appropriate process. This page details the distance education course approval process and provides all necessary timelines and forms.

Effective May 1, 2020– Instructors who want to design, develop, and deliver an online/hybrid  course must complete IDT G20. Instructors who have prior experience teaching an online or hybrid course may request permission to waive this requirement by completing the IDT G20 Waiver Application.

IDT Course Schedule
IDT Registration Instructions
IDT G20 Waiver

Process

Courses seeking to be offered in hybrid, online, or web conferencing formats must adhere to the approval process detailed below…

If a course is undergoing substantive changes*, it will also need to adhere to the procedures for curricular changes as outlined in Appendix Q of the Curriculum Guidelines.

*A substantive course change may include the following:

  • Changes to the Course Number/Prefix
  • Changes to the Course Title
  • Changes to the Prerequisites
  • Changes to the number of Credit Hours
  • Changes to the Course Description
  • Changes to the MPOs or CCPOs

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Below are the forms you will need to complete the approval process.

Distance Ed Proposal Form (DEP)
Curriculum Proposal Change Form (CPC)
Quality Assurance Rubric (QAR)
Quality Assurance Rubric (QAR) Sample Report

To download the forms above instead of viewing them in your browser, please right click the link and select “Save link as” to save the form on your computer

Step 1

The instructor downloads and completes parts 1 & 2 of the Distance Education Proposal (DEP) Form and emails it to their Department Chair to initiate the modality change of an existing course. Form and instructions are available above.

Step 2

The Department Chairs review the proposal form (DEP).

  • If all the Department Chairs agree, the Lead Department Chair submits the DEP form, syllabus, CPC, and course evaluation measures to the Director of CCIT.
  • If the Department Chairs do not agree, they will inform the instructor(s).

Step 3

The Director of CCIT reviews the Distance Education Proposal form with the Curriculum Committee.

  • If the Director of CCIT and the Curriculum Committee initially approves the Distance Education Proposal Form, they will communicate the decision to the Lead Department Chair. The Director of CCIT will assign an Instructional Designer to the project.
  • If the Director of CCIT and the Curriculum Committee does not approve, they will communicate the decision to the Lead Department Chair, who will inform the instructor(s).

Step 4

The Instructional Designer will contact the instructor(s) to begin the Course Development and Review Phase.  Designing a quality hybrid/online course typically takes a minimum of two to three months.

Step 5

The instructor(s) notifies the Instructional Designer when the course is fully developed in the LMS.

Step 6

Using the Quality Assurance Rubric, the Instructor Designer conducts a Collaborative Course Review (CCR) on the course.

  • If the course meets the quality assurance standards, the Instructional Designer will forward the signed DEP form, syllabus, CPC, and course evaluation measures to both the Lead Department Chair and Director of CCIT.
  • If the course does not meet quality assurance standards, the Instructional Designer will continue to work with the instructor to meet the standards.

Step 7

The Director of CCIT reviews all documents and approves or denies request and communicates the decision to the Lead Department Chair.  If approved the course will be designated as a Hybrid and/or Online course in Banner and can be listed as such in the course schedule.