Distance Education Course Approval Proposal, Development & Review Process
All new distance education courses must be approved using the appropriate process. This page details the distance education course approval process and provides all necessary timelines and forms.
Effective September 1, 2017 – Instructors who want to design, develop, and deliver an online/hybrid course must complete IDT G20 or IDT G31. Instructors who have prior experience teaching an online or hybrid course may request permission to waive this requirement by completing the IDT G20 Waiver Application.
Timeline
To ensure adequate time to develop and review online/hybrid courses, please adhere to the following the planning deadlines.
Course to be offered in Fall or Summer Semester
Aug. 1 - Oct. 1
Online/Hybrid Course Proposal Phase: Lead Department Chair submits Distance Education Course Proposal to their Assistant Dean of Instruction (ADOI), who will then submit to the Curriculum Committee
Oct. 1 - Dec. 1
Course Development Phase: Instructor(s) designs and develops online/hybrid course. Designing a quality online/hybrid course typically takes a minimum of two to three months. Completed course(s) must be submitted to CCIT for Collaborative Course Review (CCR). The Quality Assurance Rubric (QAR) is used to conduct the CCR and is available below. (Deadline December 1)
Dec. 1 - Dec. 15
CCIT Review and Approval Phase: Deadline for instructor(s) to submit the completed online/hybrid course(s) (built in the LMS) to CCIT for the CCR. Course(s) must meet quality standards to receive Distance Education approval. (Deadline December 15)
Dec. 15 - Jan. 4
Curriculum Committee Review & Approval Deadline: Lead Department Chair submits approved Distance Education Proposal (DEP) form, Course File Form (CFF) and Syllabus to Curriculum Committee. The CFF and DEP are available below. (Deadline January 4)
Course to be offered in Spring Semester
Jan. 1 - Mar. 1
Online/Hybrid Course Proposal Phase: Lead Department Chair submits Distance Education Course Proposal to their Assistant Dean of Instruction (ADOI), who will then submit to the Curriculum Committee
Mar. 1 - Jun. 1
Course Development Phase: Instructor(s) designs and develops online/hybrid course. Designing a quality online/hybrid course typically takes a minimum of two to three months. Completed course(s) must be submitted to CCIT for Collaborative Course Review (CCR). The Quality Assurance Rubric (QAR) is used to conduct the CCR and is available below. (Deadline June 1)
Jun. 1 - Jun. 15
CCIT Review and Approval Phase: Deadline for instructor(s) to submit the completed online/hybrid course(s) (built in the LMS) to CCIT for the CCR. Course(s) must meet quality standards to receive Distance Education approval. (Deadline June 15)
Jun. 15 - Aug. 3
Curriculum Committee Review & Approval Deadline: Lead Department Chair submits approved Distance Education Proposal (DEP) form, Course File Form (CFF) and Syllabus to Curriculum Committee. The CFF and DEP are available below. (Deadline August 3)
Process
Step 1
The instructor completes the Distance Education Proposal (DEP) Form and emails it to their Department Chair to initiate the modality change of an existing course. Form and instructions are available above.
Step 2
The Department Chairs review the proposal form (DEP).
- If all the Department Chairs agree, the Lead Department Chair submits the Distance Education Proposal Form to their Assistant Dean of Instruction (ADOI), who will then submit to the Curriculum Committee.
- If the Department Chairs do not agree, they will inform the instructor(s).
Step 3
The Curriculum Committee reviews the Distance Education Proposal form.
- If the Curriculum Committee initially approves the Distance Education Proposal Form, they will communicate the decision to the Lead Department Chair and the Director of CCIT. The Director of CCIT will assign an Instructional Designer to the project.
- If the Curriculum Committee does not approve, they will communicate the decision to the Lead Department Chair, who will inform the instructor(s).
Step 4
The Instructional Designer will contact the instructor(s) to begin the Course Development and Review Phase. Designing a quality hybrid/online course typically takes a minimum of two to three months.
Step 5
The instructor(s) notifies the Instructional Designer when the course is fully developed in the LMS.
Step 6
Using the Quality Assurance Rubric, the Instructor Designer conducts a Collaborative Course Review (CCR) on the course.
- If the course meets the quality assurance standards, the Instructional Designer will sign off on the Distance Education Proposal Form and send it to the instructor(s) and Lead Department Chair.
- If the course does not meet quality assurance standards, the Instructional Designer will continue to work with the instructor to meet the standards.
Step 7
The Lead Department Chair submits the CFF, revised Collegewide Syllabus and signed Distance Education Proposal Form to the Curriculum Committee.
Step 8
The Curriculum Committee reviews all documents and approves or denies request and communicates the decision to the Lead Department Chair. If approved the course will be designated as a Hybrid and/or Online course in Banner and can be listed as such in the course schedule.