Learning Management System Procedures and Guidelines

Laptop and a Tablet

Effective Date: Summer 2018 (201853)

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A course in the LMS will be made available for all courses listed in the Student Information System (SIS) by October 15 for the Spring Semester, and by March 15 for the Summer and Fall Semesters. Instructors will have access to their course(s) in the LMS only if they are assigned the course in the SIS.

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Courses in the LMS will automatically be available to students by 12:01 AM EST on the course start date. Instructors have the ability to make courses available to students prior to the course start date.

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Courses in the LMS will automatically be unavailable to students at 11:59 PM (EST) seven (7) days after the course end date. Instructors have the ability to make courses available to students after the course end date.  Students with incomplete grades in the SIS will continue to have access to the course in LMS up to the end of the following semester or as defined in the incomplete grade form.

Number 04

Courses shall be retained within the LMS for two academic years or longer as defined by the Office of Research and Analytics and/or College retention policies

Number 05

Faculty, staff, and students may request training or support for the LMS through the College’s technology and/or LMS help desks.

Important

Students are to be provided access to the College’s learning management system (LMS), in which faculty are expected at a minimum to provide the following:

Number 01

Current, College-approved course syllabus.

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Instructor contact information, including office hours and expected response time for communication (e.g. questions from students, feedback on assignments, grading of assignments).

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Course policies, such as late work, assignment revision, lab expectations, proctored exam procedures, etc.

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A complete schedule of all major assignments and other important dates (field trips, exams, etc.).

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Wherever possible, course content will be compliant with accessibility standards and accommodate the use of assistive technologies (i.e., alt tags for images, closed captioning and/or transcript for multimedia, etc.)

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Academic departments may set minimum content expectations for courses in the LMS.

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Detailed evaluation measures to explain how students’ final grade will be calculated.

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Up-to-date grades posted in the LMS gradebook throughout the semester, including grades for both individual assessments and the current course grade.

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LMS minimum usage expectations for distance education courses are described in the Collaborative Course Review’s Quality Assurance Rubric as described in Appendix G of the Curriculum Guidelines.

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All users of the LMS must access the system through a designated account which will be issued by Instructional and Information Technology (IIT) Services and is the same as the user’s Delaware Technical Community College network username and password.

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The instructor(s) of record and students enrolled in a course as listed in the student information system (SIS) will have access to the course site in the LMS.

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The instructor of record may submit to the Department Chair (or equivalent) or a designee a request for the LMS System Administrator to enroll additional non-student users to a course and specify that user’s role.

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The SIS will manage student enrollments including adding new students and removing students who withdraw or are withdrawn from the course or College.

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For the purposes of program review and assessment of student learning outcomes, deans of instruction, department chairs (or equivalent) or their designee, and assessment coordinators will have access to view the usage reports, learning outcomes reports, and analytics pages for courses within their department/program.

Number 06

Access to the LMS shall be disabled for users who display inappropriate behavior, per the College’s Acceptable Use of Electronic Resources policy and other policies that define appropriate conduct for College employees and students.